HipWiki limits the collection of personally identifiable user data to purposes which serve the well-being of its projects, including but not limited to the following:
To enhance the public accountability of the projects. HipWiki recognizes that any system that is open enough to allow the greatest possible participation of the general public will also be vulnerable to certain kinds of abuse and counterproductive behavior. HipWiki and the project communities have established a number of mechanisms to prevent or remedy abusive activities. For example, when investigating abuse on a project, including the suspected use of malicious “sockpuppets” (duplicate accounts), vandalism, harassment of other users, or disruptive behavior, the IP addresses of users (derived either from those logs or from records in the database) may be used to identify the source(s) of the abusive behavior. This information may be shared by users with administrative authority who are charged by their communities with protecting the projects.
To provide site statistics. The Foundation statistically samples raw log data from users' visits. These logs are used to produce the site statistics pages; the raw log data is not made public.
To solve technical problems. Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site.
Details of data retention
IP and other technical information
When a visitor requests or reads a page, or sends email to a Hipwiki server, no more information is collected than is typically collected by web sites. Hipwiki may keep raw logs of such transactions, but these will not be published.
When a page is edited by a logged-in editor, the server confidentially stores related IP information for a limited period of time.
The sites set a temporary session cookie on a visitor's computer whenever a Project page is visited. Readers who do not intend to log in or edit may deny this cookie. More cookies may be set when one logs in to maintain logged-in status.
Edits or other contributions to a Project on its articles, user pages and talk pages are generally retained forever. Removing text from a project does not permanently delete it. Normally, in projects, anyone can look at a previous version of an article and see what was there. Even if an article is "deleted", a user entrusted with higher level of access may still see what was removed from public view. Information can be permanently deleted by individuals with administrative access to HipWIki, but aside from the rare circumstance when the Foundation is required to delete editing-history material in response to a court order or equivalent legal process, there is no guarantee any permanent deletion will happen.
User contributions are also aggregated and publicly available. User contributions are aggregated according to their registration and login status. Data on user contributions, such as the times at which users edited and the number of edits they have made, are publicly available via user contributions lists, and in aggregated forms published by other users.
No more information on users and other visitors reading pages is collected than is typically collected in server logs by web sites. Aside from the above raw log data collected for general purposes, page visits do not expose a visitor's identity publicly. Sampled raw log data may include the IP address of any user, but it is not reproduced publicly.
Edits to Project pages are identified with the username or network IP address of the editor, and editing history is aggregated by author in a contribution list. Such information will be available permanently on the projects.
Logged in registered users:
IP address information, and its connection to any usernames that share it, may be released under certain circumstances (see below).
On mailing lists:
The email addresses used to subscribe and post to Project mailing lists are exposed to other subscribers. The list archives of most such mailing lists are public, and searches of public archives may be performed on the Web. Subscribers' addresses may also be quoted in other users' messages. These email addresses and any messages sent to a mailing list may be archived and may remain available to the public permanently.
Projects are primarily run by volunteer contributors. Some dedicated users are chosen by the community to be given privileged access.
Access to and publication of this information is governed by the Access to nonpublic data policy, as well as specific policies covering some of the functions in question. Sharing information with other privileged users is not considered "distribution."
Google's use of the DoubleClick cookie enables it and its partners to serve ads to your users based on their visit to your sites and/or other sites on the Internet.
It is the policy of HipWiki that personally identifiable data collected in the server logs, or through records in the database via the CheckUser feature, or through other non-publicly-available methods, may be released by Hipwiki volunteers or staff, in any of the following situations:
In response to a valid subpoena or other compulsory request from law enforcement,
With permission of the affected user,
When necessary for investigation of abuse complaints,
Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues,
Where the user has been vandalizing articles or persistently behaving in a disruptive way, data may be released to a service provider, carrier, or other third-party entity to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers,
Where it is reasonably necessary to protect the rights, property or safety of the Wikimedia Foundation, its users or the public.
Except as described above, Wikimedia policy does not permit distribution of personally identifiable information under any circumstances.
Third-party access and notifying registered users when receiving legal process:
As a general principle, the access to, and retention of, personally identifiable data in all projects should be minimal and should be used only internally to serve the well-being of the projects. Occasionally, however, Hipwiki may receive a subpoena or other compulsory request from a law-enforcement agency or a court or equivalent government body that requests the disclosure of information about a registered user, and may be compelled by law to comply with the request. In the event of such a legally compulsory request, the Foundation will attempt to notify the affected user within three business days after the arrival of such subpoena by sending a notice by email to the email address (if any) that the affected user has listed in his or her user preferences.
Hipwiki cannot advise a user receiving such a notification regarding the law or an appropriate response to a subpoena. The Foundation does note, however, that such users may have the legal right to resist or limit that information in court by filing a motion to quash the subpoena. Users who wish to oppose a subpoena or other compulsory request should seek legal advice concerning applicable rights and procedures that may be available.
If Hipwiki receives a court-filed motion to quash or otherwise limit the subpoena as a result of action by a user or their lawyer, the Foundation will not disclose the requested information until Hipwiki receives an order from the court to do so.
Registered users are not required to provide an email address. However, when an affected registered user does not provide an email address, the Foundation will not be able to notify the affected user in private email messages when it receives requests from law enforcement to disclose personally identifiable information about the user.